Hostel Management Software
Hostel management software that thinks in beds.
A hostel doesn’t rent flats — it rents beds, and they turn over. PGManage is hostel management software built for that: every bed in every room tracked by status, rent collected on WhatsApp, a staff name against every rupee of cash, and vacancy caught before an empty bed quietly eats a month of rent. It runs a 121-bed co-living property in Hyderabad.
Why hostels need bed-level software, not flat-level
Property tools built for landlords manage units. A hostel manages beds — a two-, three- or four-sharing where each bed has its own resident, its own rent and its own move-out date. Higher churn means the difference between a full hostel and a leaky one is how fast an empty bed gets filled. PGManage is shaped around exactly that:
- Every bed by status. Occupied, vacant, on-notice or under maintenance — the whole hostel on one grid, with a two-sharing that has both beds free read as one whole room, not two loose beds. See occupancy →
- Rent collected on WhatsApp. Reminders with a UPI link, ageing buckets, and receipts dropped into the resident’s chat — so collection doesn’t depend on one person remembering who owes. See rent collection →
- A cash trail for every collector. Each payment carries the staff name and adds to their cash-in-hand until handover; recorded payments can’t be quietly edited. The reconciliation gap is where hostel cash leaks — this closes it.
- Vacancy caught early. Notice logged the day it’s given surfaces a bed freeing weeks ahead, and waiting leads are matched to it by bed type and move-in date, so the gap between one resident leaving and the next arriving shrinks.
For working, student and co-living hostels
Whether you run a working-men’s or working-women’s hostel, a student hostel near a campus, or a co-living space, PGManage handles the operator’s month: beds, rent, cash, leads and room-level profit. Staff run it from a plain Android phone; residents pay from a WhatsApp link with nothing to install.
Per-bed pricing that fits a hostel
Priced per bed from ₹25 a month — filled or empty — with a small monthly minimum and no setup fee. We load your rooms, beds and residents from your current Excel in a day or two. See pricing →